Almost all businesses have to print various documents. Whether these are ads, fliers, work documents, contracts, or anything in between, all of that printing and managing it can be a lot of work. Fortunately, that’s where managed print services come into play. These services can help you to gain easy control over your printers, faxes and managed print, scanners, and more. When you go with a print management service, not only will you experience more control, but you’ll enjoy many other excellent benefits as well.
Manage Your Time and Resources More Efficiently
One of the very nice benefits of a print management service is that it often generates reports for you that cue you into your printing usage. For example, these reports often make you aware of how often each printer is used, how much you’ve spent on printouts, and how much you’re spending per printed document. You can even get clear information on which employees and/or computers are printing what and their total cost expenditure.
All of this information is incredibly useful if you actually use it to take action. If, for example, you find that one printer is not getting used much at all, you could eliminate that to reduce costs. Or, if you discover that a particular employee is spending too much time printing or printing out more materials than necessary, you could speak with that employee about altering that behavior. Being on top of printer usage and costs in this way can enable you to save major time and money, thereby benefiting your business in major ways.
Add Print Security to Your Printers
Just as you can see what’s being printed, how much it’s costing, and how much time is being spent printing, many print services also offer the option of letting you enable print security. With print security, you can require a password be entered to print or that a badge be swiped. Other security measures are possible as well, depending on your company’s preferences.
The nice thing about having print security is that not just anyone can come into your business and take unfair advantage of your printing services, which cost time and money. Furthermore, you’ll be able to know exactly who printed what and when. Not only does this feature help with managing costs, but it also helps with ensuring that employees are only printing when allowed and are only printing documents necessary for work, not personal documents.
Ensure You Have the Right Equipment
One final way in which print management services can assist you is with doing a thorough assessment of your current equipment, including printers, scanners, faxes, and more. These services are well-versed at analyzing equipment and printing costs versus what you print, your print volume, and other factors.
Using the information they gather, they can let you know if you have the best and most efficient equipment to meet your needs or not. If you don’t, then these services can help you to find the equipment that will best suit your needs. Whether that means upgrading, selling unneeded equipment, or anything in between, a good print service will be able to guide you in the right way.
In all of these ways, print management services can be incredibly helpful. This holds true no matter the size of your business or how many printers or other devices you have. Thus, no matter what your business, get professional printing help for great results.
